The Song Of Wedding Success: Remember This One Rule When You Hire Your DJ
By the time you finish hiring caterers, waiters, DJs and singing duos, you may begin to feel like a small company or a matrimonial human resources department. Take a cue from corporate life to ensure a smooth, high-functioning event is the end result of all that effort. Follow this one rule:
Manage your managers.
That's it. That's the only rule. Here are a few ways to put it into practice as you tie the knot:
Get the managers on the same wedding page
Introduce the DJ to any bands, and to the photographers, videographers, and venue staff. Basically introduce everyone on your team to everyone else on your team, and have a list of contacts sent to each of your vendors' inboxes so that they may easily contact others on the list.
If you have a wedding planner handling your celebration, chances are good that these individual music, picture, film, and event-set-up "managers" have worked together before, and are already familiar with each others' working styles. If you're interviewing vendors on your own, choose the ones who show they'll stay in touch with you and your team.
Hold at least one planning meeting with as many of your team as you can, even if some folks are there on speakerphone. Ensuring good working relationships between your vendors helps in endless ways. They'll plan together to schedule delivery times, create a framework for your unique wedding, and make certain that your DJs have the space and equipment they need to give your guests a joyful experience.
Pay special attention to the DJ/Photographer relationship
Your wedding DJ is creating an in-the-moment experience for your friends and family, while your photographers and videographers are crafting images that will be passed down to your future generations. When these "managers" work together, magic happens.
The filming crew should discuss with the DJ the lighting of the first dance, parent dances, and any other special event dances, so that lasers and smoke won't lower the quality of pictures. Your DJ should be given a song or two warning before other events — such as speeches or toasts — so the sound isn't choppy and disorganized.
In return, it helps if the DJ plays defense for the professional photographers and videographers by making announcements during special moments. An example announcement might state that amateur photographers are welcome but should please be mindful of the professionals the couple has hired to make their albums and videos.
Manage your managers for the brightest celebration, the best sound quality, and images you will enjoy for years to come.